Import maintenances

A maintenance i subject to a property unit and it is highly recommended that maintenances are imported in a separate sheet, where they are tied to a unit by the corresponding ID. Certain headers are mandatory in order to import a maintenance, but additional details can also be imported by optional headers.

If a unit ID, date and type are imported via Excel, but the corresponding values are already in the database, the existing maintenance is updated.

There can be only one maintenance per type per day when updated with Excel import. This will not cause error right now, but SkenarioLabs team is looking into issue!

Mandatory headers

Column title	Description	Allowed values
Entity ID	An entity ID of the corresponding entity type subject to the maintenance	String
Entity Type	Type of entity	PROPERTY_UNIT, PROPERTY_BUILDING, PROPERTY_GROUP
Maintenance cost	Cost of the maintenance	Number
Maintenance date	Date of a maintenance	Date Format: 2019-06-06
Maintenance type	Type of maintenance	Total yearly opex Carpenter Bricklaying Fitter/Cleaner/Handyman/PlastererRepairs Drainage & Groundworks Electrician Plumber Floorer Gas & Heating Glazier Misc Roofer Balcony Bathroom Sitework Chimneys Interiors Doors External wall Lift Repairs Safety & Security Waste manangement Rent Heating bill Management charge Insurance Property tax Outdoor maintenance Cleaning Water and wastewater Electricity bill Operation and maintenance Activated repairs Lobby service Maintenance cost total Maintenance and maintaining technical systems General costs Guarding and security Maintenance of outdoor areas Expenses net Capital rental income Heating Heating without cooling District cooling Water and sewage Electricity and gas Waste management Rents (site leasehold and other rents in total) Other maintenance costs Administration Internal rent calculated Internal rent realized Income Lease paid out Maintenance rent income Repairs and replacements General repair costs Structural repairs of the units Undefined Maintenance, repair and replacement cost General capital costs Indemnity insurance Depreciation Return on equity Site leasehold

* Attempting to import a maintenance with an incompatible part will raise an error and the row will not be saved in the database.

Optional headers

Column title

Description

Allowed values

Maintenance description

Free description

String

Portfolio id

The id of the portfolio where the building should be imported.

If the portfolio id is set Organization key header became mandatory otherwise row will be skipped.

The portfolio id should exist within the organization used as organization key and user should be a part of the organization too otherwise row will be skipped.

Integer

Organization key

The key of the organization where the building should be imported.

If the Organization key is set Portfolio id header became mandatory otherwise row will be skipped.

The Organization key should exist as parent/child organization and user should be a part of the organization too otherwise row will be skipped.

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