Leases are subject to property units and it is highly recommended that leases are imported in a separate sheet, where they are tied to a unit by the corresponding ID. Certain headers are mandatory in order to import a lease, but additional details can also be imported by optional headers.
SkenarioLabs Analytics assumes there is maximum one active lease per a unit. If a unit ID and an activation date are imported via Excel so that a lease with corresponding values is already in the database, the existing lease is updated.
Mandatory headers
Column title
Description
Allowed values
Entity ID
An entity ID of the corresponding entity type subject to the maintenance
String
Entity Type
Type of entity
PROPERTY_UNIT, PROPERTY_BUILDING, PROPERTY_GROUP
Rent
Monthly rent
Number
Activation date
Starting date of the lease
Date* Format: 2019-06-06
* Attempting to import date values if alignment is left it will cause fail. Edit date formatting such that alignment is on the right side.
Optional headers
Column title
Description
Allowed values
Notice period duration
Lease notice period in days
Integer
Tenant
Free description of a tenant
String
Lease type**
Continuous or fixed term lease contract
Until further notice, Fixed length
Expiration date
Expiration date of a fixed term lease
Date
First possible termination date
First possible expiration date of a continuous lease contract
Date
Portfolio id
The id of the portfolio where the building should be imported.
If the portfolio id is set Organization key header became mandatory otherwise row will be skipped.
The portfolio id should exist within the organization used as organization key and user should be a part of the organization too otherwise row will be skipped.
Integer
Organization key
The key of the organization where the building should be imported.
If the Organization key is set Portfolio id header became mandatory otherwise row will be skipped.
The Organization key should exist as parent/child organization and user should be a part of the organization too otherwise row will be skipped.
Text
**Lease type is assumed to be continuous if lease type is not given.